About us

Funded by leading VC firms, Flare (formerly Themis Tech) is an industry leader in legal AI technology and we’re reimagining how clients and attorneys work together. We’re a team of creative problem-solvers who want to make the world a better place. Join us!

Check out helloflare.com for more!

Overview:

This role will create a welcoming and efficient workplace while supporting employees throughout their journey with the company. It involves managing daily office operations, improving internal communications, and owning employee engagement initiatives from beginning to end. You'll also provide essential, ad-hoc support to the People Team.

Location: We offer a flexible Hybrid schedule with WFH on Monday & Friday's and in office Tuesday - Thursday at our Scottsdale, AZ office.

Salary: $80,000 - $85,000 /yr

Employee Lifecycle Management

You will support employees throughout their entire journey with the company. This includes:

• Recruiting & Onboarding: Manage the full recruitment pipeline from job posting to offer. You'll coordinate and screen candidates, schedule interviews, and oversee the onboarding process, including I-9 documentation and 30/60/90-day new hire check-ins.
• Employee Support: Serve as a key point of contact for employees by gathering feedback, managing the HR inbox and handling requests like employment verification and unemployment claims.
• Off boarding & Termination: Execute a seamless offboarding process, including conducting exit interviews and processing all necessary terminations and paperwork, including using Rippling for administrative tasks.

Office & Internal Operations

You'll manage the day-to-day operations of the office and all internal communications. This involves:

• Office Management: Oversee all daily office functions, including managing vendors, mail, catering, and the office budget. You'll be responsible for ordering and stocking all necessary supplies.
• Internal Communications: Own and manage all internal company messaging. You'll maintain the company's internal hub and develop a monthly newsletter to share key updates, events, and holidays.

Culture & Engagement

You'll play a vital role in fostering a positive and engaging company culture. This includes:

• Event Planning: Plan and execute engagement activities such as happy hours and offsite events.
• Recognition Programs: Manage the "Values in Action" program, streamlining the nomination process and handling weekly birthday and monthly anniversary shout-outs to celebrate employee milestones.

People Operations & HR Administration

You will handle a variety of administrative and analytical tasks to ensure smooth People Operations. This includes:

• Data & Reporting: Run and analyze people analytics reports to inform HR strategy and provide insights on key trends.
• Benefits & Leave Management: Assist with benefits administration and manage all aspects of employee leave of absences.
• HR Support: Provide broad administrative support across all People Operations functions.

Who You Are

You are a proactive self-starter with a passion for creating a positive work environment. You have a keen eye for detail, excellent organizational skills, and can manage multiple tasks at once. You are a strong communicator who can work effectively with people at all levels of the organization.

Required Education, Experience, and Skills

• 3-5+ years of experience in office management, People OPs, HR, or similar roles.
• Proven ability to manage office operations and budgets.
• Experience planning and executing employee events and programs.
• Excellent communication and interpersonal skills.
• Strong organizational and problem-solving abilities.
• Familiarity with HR processes and providing generalist support.

Flare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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